“Oyu Tolgoi” LLC (the ‘Company’) would like to invite potential experienced interested parties to submit their Expression of Interest (EOI) in relation to supply of “Mongolian language and cultural lesson to OT expats and their dependents”.
[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]
1.Scope of work:
The interested party will be required to carry out all of, but not limited to, the following works
A) The purpose of the project is to identify schools that will provide good quality Mongolian language and cultural lessons to the our expat employees and their dependents. The interested party will perform lessons based on their capacity and are potential to arrange below tasks: to prepare Mongolian Ethnic (history, tradition and nomadic lifestyle and culture. etc), Cultural and Language programs for expats and their dependents in English;
• to have an accredited school and programs;
• Monthly submission of attendance sheet to Company;
• Classes must be at least 12 hours per week; and
• Ability to provide individual training will be considered as a plus.
B) The interested party will also be responsible for obtaining appropriate visas for its students and must ensure that all visa related process are legal. The Company’s Travel Team will acting as a main bridge between the school and visa applicants. The potential interested party will manage following tasks: :
• to provide Letter of Invitation, Multiple entry long term visa, Alien card forthwith within 10 business days;
• Timely extension of visas and Alien cards within 5 business days; and
•to return foreigners back within expiry period of visa and Alien card.
C) General requirements of the interested parties:
• to be a Mongolia registered entity;
• to have an experience of supplying similar goods and services;
• to be able to accept Oyu Tolgoi payment term (end of accumulated period (EOAP) + 45 days)
• to have technical and financial capability to support the work.
2. Interested and experienced parties are invited to submit their EOI by attached “EOI submission checklist” and must include/attach, as a minimum, the following documentations / information:
A) Mandatory documents:
- State registration certificate (copy)*
- HSE policy & procedures (copy)*
- Business Code of Conduct (copy)*
- Financial statement from last 3 years (copy)*
- General information of your company
- Brief introduction
- Ownership/ shareholder information
- Executive team structure/ introduction
- Organization structure & total manpower
- Registration ID Oyu Tolgoi Supplier Qualification and Master Supplier (SQMS) Database.
* – If latest copies are already uploaded in Oyu Tolgoi Supplier Database (SQMS), please make a note here
Any interested party who is not registered in Oyu Tolgoi Supplier Qualification and Master Supplier (SQMS) Database must register at http://ot.mn/register-as-a-supplier-en/?eoi and must provide the registration ID on the “EOI submission checklist”.
EOI submissions can be prepared in Mongolian and English and must be sent to RFxBox@ot.mn with subject “EOI Number and name” before 6pm, (Ulaanbaatar time) 08 June 2017.
Important notice:
- The Company is only seeking Expression of Interest from potential interested parties and makes no representation or promise in relation to procuring work from a interested party or parties.
- The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
- The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
- The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
- There will be no Questions and Answers provided during the EOI announcement and process.
“OYU TOLGOI” LLC
PROCUREMENT DEPARTMENT