“Oyu Tolgoi” LLC (the ‘Company’) would like to invite potential and/or experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of Regulatory Reporting Consultancy Services.
[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]
Scope description:
The Service provider will be required to carry out all of, but not limited to following work:
- Review and interpret applicable national and local regulations relevant to project permitting, resource report along with feasibility studies, environmental and social impact assessment, land use, water use, and closure planning.
- Develop a regulatory roadmap tailored for growth projects outlining all required approvals and sequencing.
- Define the critical path for regulatory submissions, approvals, and permitting milestones, ensuring alignment with overall project timelines.
- Map and analyse key stakeholders, including regulatory bodies, ministries, and local authorities, identifying their roles, interests, and influence.
- Align all technical and supporting documentation with government submission formats, regulatory expectations, and relevant templates.
- Conduct a compliance review of existing permits and submissions to assess alignment with current regulatory requirements.
- Identify and document gaps against the latest standards, providing clear recommendations and supporting documentation for updates or new submissions.
- Benchmark OT projects against similar domestic projects to anticipate regulator concerns, approval trends, and likely risks.
- Participate in technical review meetings with Oyu Tolgoi (OT) teams to ensure alignment between internal plans and regulatory expectations.
- Support interactions with regulatory authorities, including preparation of briefing materials, formal responses, and Q&A packages.
- Advise on permit conditions, reporting obligations, and compliance timelines, ensuring that these are integrated into project schedules and management plans.
- Design and implement templates and systems for post-approval regulatory reporting (e.g., water use, emissions monitoring, compliance audits, closure performance).
- Deliver onboarding and training sessions for internal teams on regulatory compliance processes and reporting protocols.
- Provide guidance on compliance tracking tools, dashboards, and documentation management systems to ensure transparent and auditable reporting.
- Integrate new scopes into the current permitting framework and advise on amendment strategies where needed.
- Assess and advise on alignment between growth project timelines and regulatory lead times (e.g., construction starts vs. EIA and permit issuance), identifying risks and mitigation options.
Consultant requirements:
- Professional qualifications: Consultant Engineer with over 10 years of experience in Mongolian regulatory compliance, permitting, and project approvals.
- Expertise and experience statement: documentation to prove experience in mining regulations, government reporting, and mine closures.
- Compliance Knowledge: Strong understanding of Mongolian laws, submission and approval procedures, industry standards and previous working experience.
- Documentation Skills: Ability to review, draft, and finalize technical reports for regulatory submission.
- Project Management: Efficient handling of deadlines, document tracking, and stakeholder coordination.
Interested and experienced suppliers are invited to submit their EOI and must include/attach, as a minimum, the following documentations/information:
Mandatory documents:
- State registration certificate (copy)* If it is an individual, it is not applicable;
- HSE policy & procedures (copy)* If it is an individual, it is not applicable;
- Business Code of Conduct (copy)* If it is an individual, it is not applicable;
- Audited Financial statement from last 3 years (copy);* If it is an individual, it is not applicable;
- Brief introduction of company (copy)* If it is an individual, it is not applicable;
- Ownership/ shareholder information such as Company charter (copy)*
- Executive team structure/ introduction (copy)*
- Organization structure & Total manpower (copy)*.
* If latest copies are already uploaded in “Oyu” Supplier Database, please make a note in the submission document(s) and no need to re-submit.
Scope specific documents:
- Scope specific experience and qualifications
- Project management experience
- Regulatory reporting and compliance expertise.
Any interested supplier or consultant who wishes to participate in the EOI, must be registered in “Oyu” supplier database. If you have not registered in “Oyu” database, please register at https://oyu-supplierdatabase.ot.mn/.
EOI documents must be prepared in Mongolian or English and must be submitted via “Oyu” Supplier database before 5.00 pm (Ulaanbaatar time), 23 July 2025.
Important notice:
- The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or supplier.
- The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
- The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
- The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
- There will be no Questions and Answers provided during the EOI process.
“OYU TOLGOI” LLC
PROCUREMENT DEPARTMENT