“Oyu Tolgoi” LLC (the ‘Company’) would like to invite potential and experienced suppliers to submit their Expression of Interest (EOI) in relation to the Supply of operation and maintenance service of Heating, Ventilation and Air Conditioning (HVAC) system and supply of associated OEM spare parts.
[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs].
The supplier will be required to carry out all of, but not limited to, the following work:
Scope description:
Oyu Tolgoi site operates and maintains over 6000 standalone Air conditioner units, over 1600 HVAC, Glycol heating, air circulating and cooling systems on site, including Surface & Underground operations.
To maintain sustainable performance, the company requires to have a qualified service provider for full service of inspection and maintenance of all that equipment in both Surface and Underground operations.
1. Operation and Maintenance service of HVAC, including following equipment but not limited to:
- Air Handling Units
- Ventilation Fans
- Glycol Heating System
- Heat Exchangers
- Glycol Circulation Pump
- It’s piping and plumbing system
- Air Conditioner Units
- Refrigeration Units
- Water chiller
- Condenser Unit /CND/
- Industrial dust controller
- Air Damper, Roof Vents, Dampers, Roof top deflectors
- District network HEATING or COOLING SYSTEM
- Fan Coil unit
- HVAC control system, Direct digital control
- Scrubber Systems.
2. All necessary qualified and skilled personnel, including following qualifications but not limited to:
- HVAC Technician
- Electrician/Instrumentation technician
- Refrigeration Technician
- HVAC Design Engineer/Mechanical Engineer.
3. Supply of HVAC associated OEM spare parts.
Interested and experienced suppliers are invited to submit their EOI and must include/attach, as a minimum, the following documentations/information:
Mandatory documents:
- State registration certificate (copy)*
- HSE policy & procedures (copy)*
- Business Code of Conduct (copy)*
- Audited Financial statement from last 3 years (copy)*
- Brief introduction of company (copy)*
- Ownership/ shareholder information such as Company charter (copy)*
- Executive team structure/ introduction (copy)*
- Organization structure & Total manpower (copy)*
* If latest copies are already uploaded in “Oyu” Supplier Database, please make a note in the submission document(s) and no need to re-submit.
Scope specific documents:
- Scope specific experience
- Special licenses applicable
- Key personnel information
- Distributor agreement or letter (if any).
Any interested suppliers who wish to participate in the EOI, must be registered in “Oyu” supplier database. If you have not registered in “Oyu” database, please register at https://oyu-supplierdatabase.ot.mn/.
EOI documents must be prepared in Mongolian or English and must be submitted via “Oyu” Supplier database before 5.00 PM (Ulaanbaatar time), 22 May 2024.
Important notice:
- The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
- The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
- The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
- The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
- There will be no Questions and Answers provided during the EOI process.
“OYU TOLGOI” LLC
PROCUREMENT DEPARTMENT