“Oyu Tolgoi” LLC (the ‘Company’) would like to invite potential and experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of “Supply of International Freight Forwarding Service”.
[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs].
Scope description:
The supplier will be required to carry out all Freight Forwarding Services from overseas countries to Ulaanbaatar, Mongolia and the Oyu Tolgoi Mine Site. The scope of services includes, but is not limited to, the following:
Required Scope of International Freight Forwarding service:
- Airfreight from origin to the nominated place of delivery;
- Land freight from origin to the nominated place of delivery;
- Sea freight from origin to the nominated place of delivery;
- Rail freight from origin to the nominated place of delivery;
- Export shipment from Mongolia to the nominated place of delivery in overseas;
- Hazardous and dangerous goods delivery from origin to the nominated place of delivery;
- Oversized and overweight goods delivery from origin to nominated place of delivery.
Inclusive Scope of Services:
- Freight pickup, freight inspection, handling, inland transportation, freight documentation, real-time status report, container stuffing, devanning, empty container return and waivers;
- Additional services such as repacking, consolidation, expedited delivery, domestics courier, surveys can be required.
Required Resources:
- Qualified, trained, licensed and experienced workforce and management team; and
- List of sub-contractors (if any).
Experienced and interested suppliers are invited to submit their EOI and must provide/attach, at a minimum, the following documents/information:
Mandatory documents:
- State registration certificate (copy)*
- HSE policy & procedures (copy)*
- Business Code of Conduct (copy)*
- Audited Financial statement from last 3 years (copy)*
- Brief introduction of company (copy)*
- Ownership/ shareholder information such as Company charter (copy)*
- Executive team structure/ introduction (copy)*
- Organization structure & Total manpower (copy)*
* If latest copies are already uploaded in “Oyu” Supplier Database, please make a note in the submission document(s) and no need to re-submit.
Scope specific documents:
- Customer references (at least two);
- Copies of special licenses, if applicable;
- Additional scope related information, if any.
Any interested suppliers who wishes to participate in the EOI, must be registered in “Oyu” supplier database. If you have not registered in “Oyu” database, please register at https://oyu-supplierdatabase.ot.mn/.
EOI documents must be prepared in Mongolian and English and must be submitted via “Oyu” Supplier database before 3.00 pm (Ulaanbaatar time), 22 July 2024.
Important notice:
- The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
- The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
- The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
- The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
- There will be no Questions and Answers provided during the EOI process.
“OYU TOLGOI” LLC
PROCUREMENT DEPARTMENT