“Oyu Tolgoi” LLC (the ‘Company’) would like to invite potential and/or experienced suppliers/individuals to submit their Expression of Interest (EOI) in relation to supply of “OT Site visit tour operator service”.
[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]
The supplier will be required to carry out all scope of works described in below
Scope description:
- The EOI provides access to Oyu Tolgoi’s development and production, allowing any individual/organization to visit the mine site and obtain information upon request. The selected bidder will engage visitors and responsible for travel promotion / marketing, and a tour of the Oyu Tolgoi site will be one of the visiting spot of the travel itinerary. In other words, the company will organize tours independently.
- Organize tours to the Oyu Tolgoi mine only upon request from Oyu Tolgoi.
- In the future, depending on the situation, 2-3 employees will be able to work on the site with roster, and in addition to this work, they will be able to support the External Affairs and Communications department.
- Children under the age of 18 are not allowed to visit the site due to safety policy.
- Work closely with internal department teams to coordinate travel.
- All safety and other regulations must comply.
- At the end of the trip, the tour operator can sell souvenirs with the OT logo and earn money from it.
- It is an advantage to have an English-speaking guide. In some cases, it may also be possible to introduce to foreign visitors.
- Organize tours on approved and risk-assessed route
Interested and experienced suppliers are invited to submit their EOI and must include/attach, as a minimum, the following documentations / information:
Mandatory documents:
- State registration certificate (copy)*
- HSE policy & procedures (copy)*
- Business Code of Conduct (copy)*
- Brief introduction of company*
- Company charter (copy)*
- Executive team structure/ introduction*
- Organization structure & total manpower*
* If latest copies are already uploaded in “Oyu” Supplier Database, please make a note in the submission document(s) and no need to re-submit.
Scope specific documents:
- Scope specific experience for each scope of interest
- Customer reference (at least 2) if applicable
- Special license and permit that’s applicable for the scope of interest (copy)*
- Any other document and requirement if applicable
Any interested suppliers who wishes to participate in the EOI, must be registered in “Oyu” supplier database. If you have not registered in “Oyu” database, please register at https://oyu-supplierdatabase.ot.mn/.
EOI documents must be prepared in Mongolian and/or English and must be submitted via “Oyu” Supplier database before 12 PM, (Ulaanbaatar time) 16 August 2021.
Important notice:
- The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
- The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
- The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
- The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
- There will be no Questions and Answers provided during the EOI process.
“OYU TOLGOI” LLC
PROCUREMENT DEPARTMENT